Whether you’re sharing photos from the corporate retreat or a confidential contract, it’s important to keep safety in mind when uploading and downloading business files. Failure to follow the proper protocol can leave your devices vulnerable to viruses and malware.
The best method of protecting your files is to secure them prior to uploading. This will ensure that even if hackers manage to obtain access tokens for your file, they are unable to use it elsewhere else but on your server. It’s also important to limit the number of servers that handle sensitive information, to decrease the chance of leakage or theft.
Another way to safeguard your files is to stop the uploading of any file types that are believed to be harmful. You’ll need a way to validate the contents of files using a list of known threats. If you’re using a document management system that converts all uploaded files to PDF and then an attacker will find it much more difficult to replace a company policy by malicious.exe. malicious.exe.
Lastly, you should make sure that your upload system is compliant with the regulations that are applicable to your industry and the country you’re in. If you handle data related to healthcare the system you use to upload files must be HIPAA compliant. GDPR compliance is crucial for any http://firedataroom.com/why-do-lawyers-love-working-on-a-virtual-data-room business that has to deal with EU citizens’ personal data. For this you’ll need a tool that verifies uploaded files against the list of regulated content types and scans them for viruses.