Document sharing is a crucial part of collaborative business processes. However, if it’s https://virtual-datarooms.org/what-every-portuguese-business-needs-on-their-manda-documents-checklist-a-comprehensive-guide/ not done correctly, it can leave the door open for hackers to steal sensitive files.
Secure Document Sharing is the digital distribution and sharing of information that is considered private or confidential. This includes information such as protected health information (PHI) or personally identifiable information (PII). This includes documents that are still in progress and circulated to colleagues in a collaboration or review process. It is employed in M&A activities and requires a solution that allows large documents to be exchanged within the most secure online environment.
The most commonly used method is to use cloud-based file sharing applications. They permit users to view online files in a controlled manner (e.g. printing, copying, or screenshot prevention). It also provides precise control over shared files and folders, and allows for advanced security features such as audit trails as well as encrypted.
Another option is peer-to-peer (P2P) document sharing, which allows computers to connect with each another directly to transfer files without hosting them on a central server. It has a few advantages, such as reduced storage requirements, speedier transfer speeds as well as a more customized experience. However, it also comes with serious risks that could result in the accidental publication of private information and viruses, malware, and worms. It is not recommended to use in environments that are subject to stringent compliance regulations. Mimecast’s Secure Document Sharing solution provides an extremely secure method for teams to share documents with external parties as well as internally within the company. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of access and collaboration, to align with organizational governance rules and best practices for secure document sharing.