Board portals make the process of making meetings more efficient by allowing members to access the meeting materials, communications from other directors, organizational policies and their tasks all in one spot. They save the organization money by removing the need for meeting materials to be sent via mail or email.
When choosing a portal for your board choose a user-friendly design that will be easy for your board as well as the other governance leaders to use on their preferred devices. Also, look into the vendor’s service and reputation. Make sure they’re able to answer your questions as well as provide training and help with issues with the software.
Meeting prep is made simpler by using agenda builders on boards and it’s easy to secure private pages, hyperlinkable outlines and more. It’s also possible to design an agenda template for meetings using the agenda, which can reduce preparation time.
It is important for you to be able to access documents instantly during meetings. Having the most current information at hand allows for faster decision-making and prevents frustrating delays in meetings. Board portals let members access all necessary documents and information on their smartphones, tablets or laptops, eliminating the need to request and receive papers or send them to the location of the meeting.
A paper-free board meeting system can also promote greener business practices and can help improve ESG goals. Compared to traditional board packs board management software could reduce environmental impact by up to 95 percent.